FAQs

Register online: click here to register online today
By phone: +44 (0) 208 652 3233 or +44 (0) 208 652 3887 (Monday-Friday/ GMT 9:00-17:00)
By email: gpca.registrations@rbi.co.uk

We strongly recommend that you register in advance, which guarantees you have a printed badge, conference materials and seating available upon your on-site registration check-in.

 

Standard Booking Rates

  • Members: $1,700
  • Non Members: $2,700

Regional Booking Rates

For delegates based in the following countries China, Egypt, India, Malaysia, Pakistan, South Korea, Turkey

  • $1,500

Accepted forms of payment in USD are:
Credit card (Visa, Amex, MasterCard, Delta, and Visa Debit).
Bank Transfer or company cheque – please contact us for more information.

Once you have registered for the Forum you will receive a confirmation email from the ICIS registrations team with a copy invoice attached. If you do require further information please contact the ICIS registrations team at gpca.registrations@rbi.co.uk

NB: Invoices must be paid before the event.

You will receive confirmation via email to the email address provided when you registered. If you have not received confirmation within two business days, please contact the ICIS registration team at gpca.registrations@rbi.co.uk

Please contact the ICIS registration team at gpca.registrations@rbi.co.uk

Yes, however the registration fee will be the same as the total meeting price.

Online registration will close at 5:00 pm GMT on 26th November 2017. To register after this date please register at one of the on-site registration desks on 27th November 2016 from 9:00 am (local time). However, we strongly advise that you register before 27th November 2017.

  • Conference badge, which will allow you access to all areas including entrance into the conference and breakout sessions, exhibits, internet cafe, refreshment breaks, Welcome Dinner on Day Zero (27 November), all lunches and Gala Dinner (28 November).
  • A conference delegate bag designed to hold your conference materials.
  • UBS stick with speaker presentations (not all presentations will be available, only the ones submitted by speakers in advance).
  • Access to the exclusive pre-conference delegate online community through the networking app.

Registration will be open from 9:00 am (local time) 27 2017 at the Convention Centre, Madinat Jumeirah, Dubai, UAE

Shortly before the conference you will be emailed a barcode, please bring this with you to scan at our badge collection desks. You will then be able to print your badge and collect your conference materials. If you have not pre-booked your place please proceed to the on-site registration counter where you will need to provide payment details.

Please present the  barcode at the registration desk, this can be printed or displayed on your smart phone.

You may cancel one or more delegate place(s) on your booking at any time.  If cancellation is more than 31 days before the event date as set out in your booking confirmation we will at your option accept a substitute at no extra cost (please see substitute section below) or refund 75% of the applicable delegate fee. If cancellation is less than 31 days before the event date as set out in your Booking Confirmation a substitute will be accepted but no refund will be given. Please note that a ‘non-attending delegate’ who has paid their registration fee will be deemed  as a cancellation and the delegate will be emailed, post event, a password to download speaker presentations to finalise the registration.  The delegate will not be refunded for not attending.  Please also note we will not permit the transfer of delegate places from one event to another in the event of non-attendance.

Substitutions: If any delegate is unable to attend we will accept a substitute delegate at no extra cost. Please notify us by email at gpca.registrations@rbi.co.uk with the name, job title, email address and telephone number of both the registered and substitute delegate. Please also advise  the visa status and whether the substitute delegate has any special dietary or access requirements.

We have a selection of room types and rates available at the Jumeirah Beach Hotel. Bookings for these rooms will open on 1 July, all registered delegates will receive an email with details on how to book.

Please note that there are a limited number of guestrooms available and once they are all booked any available rooms will be charged at the hotel standards rate. Guestrooms booked direct with the hotel and not part of the GPCA group cannot be converted into GPCA rooms at a later date.

The Jumeirah cancellation policy applies to these bookings, please see below.
Cancellation received from 30 to 15 days prior to the arrival date – 50% cancellation fee of total calculated stay will be charged.

Cancellations within 14 days prior to the arrival date – 100% cancellation fee of total calculated length of stay will be charged.

In the event of a no-show, cancellation/reduction of nights being received after the specified cancellation time or an early departure, the cost of full stay inclusive of 10% service charge and 10% municipality fees will apply.

NB: A limited number of rooms will also be available at various other properties near the venue, for registered delegates please enquire for more details at gpca.registrations@rbi.co.uk

VISA EXEMPTIONS

Nationalities Eligible for Visa on Arrival

The Department of Naturalization and Residence in Dubai have introduced a visa on arrival facility for 45 nationalities. Citizens of the following countries will have a 30-day visit visa stamped on their passports at the port of entry, eliminating the need to apply for a visa prior to arriving in the UAE. This can be extended for another 30 days by paying an additional AED 650/-.

Andorra, Australia, Austria, Belgium, Brunei, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Great Britain, Greece, Holland, Hong Kong SAR, Hungary, Iceland, Ireland, Italy, Japan, Latvia, Liechtenstein, Lithuania, Luxembourg, Malaysia, Malta, Monaco, New Zealand, Norway, Poland, Portugal, Romania, San Marino, Singapore, Slovakia, South Korea, Spain, Sweden, Switzerland, USA, and Vatican City.

 

GCC Countries

Residents of the Gulf Cooperation Council should confirm with the UAE Consulate or Embassy in country of residence before traveling to the UAE.

 

VISA REQUIRED

All Nationalities which are not included in the 45 countries are not eligible for visa on arrival and must apply for a visa through the UAE immigration authorities.

For more information regarding visa regulations please visit http://www.dubai.com/v/visa_requirements/

Please refer to FAQ ‘do I need a visa in order to enter Dubai, United Arab Emirates (UAE)’ to see the countries eligible for the visa exemption. Visa’s can be arranged through the hotel guest services where you are staying or via the airline you are travelling with. For Jumeirah guests, please refer to the below information.

JUMEIRAH GUEST VISA SERVICE ADMINISTRATION CHARGES

  1. A charge of AED 300/- will be charged to the guest for a tourist visa
  2. Visa applications submitted by the Jumeirah guest visa service take approximately 3-4 working days to process (excluding weekends and public holidays).
  3. Guests requiring urgent visa’s must contact the hotel directly. Additional fees and charges will apply for urgent applications.
  4. A minimum of two nights stay at the hotel to be charged on the guest’s credit card
  5. In the event that visa application is rejected by the Department of Naturalization and Residence in the UAE, the hotel will charge a guest visa service administration fee of AED 300/- to be deducted from the original guest visa service administration fee, the balance of the original guest visa service administration fee and the 2 nights stay at the hotel will be refunded.

 

NB:that we are not authorised to provide sponsorship for visas.

NB: You must be registered for The 12th Annual GPCA Forum and registration paid in full to request your visa.

 

Please log onto the following link to learn more about GPCA: www.gpca.org.ae

Please contact:

Nazia Sarfaraz
Members and International Relations Manager
Gulf Petrochemicals & Chemicals Association
P.O. Box 123055, 705/706 Aspect Tower, Business Bay, Dubai, UAE
Tel: +971 4 451 0666 ext. 110
Fax: +971 4 451 0777
Email: nazia@gpca.org.ae
Website: www.gpca.org.ae

The Forum agenda is available on http://www.gpcaforum.net/program/

The speaker presentations will  be available online after the event once we have the relevant approvals from the speakers

For details on the sponsorship and exhibitor packages and opportunities please contact:

Lynn Neil, ICIS
Sales Manager
ICIS Conferences
Telephone: +44 208 123 5040
Mobile: +44 7802 766 237
Email: lynn.neil@rbi.co.uk

Lynn Neil, ICIS
Sales Manager
ICIS Conferences
Telephone: +44 208 123 5040
Mobile: +44 7802 766 237
Email: lynn.neil@rbi.co.uk

Booking your place: We will confirm your booking within 2 working days by email (‘Booking Confirmation’). By booking your place at the event set out in your Booking Confirmation (‘the Event’) you are entering into a binding agreement. If you do not receive your Booking Confirmation within this time, please contact us to confirm your booking.
Payment: Payment should be received by credit/debit card at the time of booking or by invoice if requested (via email) and subsequently agreed by us. Full payment must be received in cleared funds no less than 2 working days before the Event takes place or admittance may be refused. Payment must also be made in full for cancellations made within 31 days of the Event date set out in your Booking Confirmation (‘Event Date’).
Speaker presentations: If available and where the speaker has given permission, all “paid” delegates will receive access to the speaker presentations via an electronic link 2 working days before the Event. A further electronic link will be sent post Event to download the updated speaker presentations.
Delegate Brochure: On arrival at the Event, you will receive the Event brochure which will include the agenda, speaker biographies and delegate list. Please note that if you wish to be included in the delegate list you must register for the Event at least 10 working days before the Event starts.
Cancellation Policy: All cancellations must be made by email to: Registrations Dept, RBI Conferences,
Email: gpca.registrations@rbi.co.uk
Telephone: +44 (0)20 8652 3233, +44 (0)20 8652 3887, +44 (0)20 8652 4659
You may cancel one or more delegate place(s) at the Event on your booking at any time. If cancellation is more than 31 days before the Event date as set out in your Booking Confirmation we will at your option accept a substitute at no extra cost (please see substitute section below) or refund 75% of the applicable delegate fee. If cancellation is less than 31 days before the Event date as set out in your Booking Confirmation a substitute will be accepted but no refund will be given. Please note that a ‘non-attending delegate’ who has paid their registration fee will be deemed to be a cancellation and the delegate will be emailed, post Event, a password to download speaker presentations to finalise the registration. The delegate will not be refunded for not attending. Please also note we will not permit the transfer of delegate places from one event to another in the event of non-attendance.

Substitutions: If any delegate is unable to attend we will accept a substitute delegate at no extra cost. Please notify us by email at gpca.registrations@rbi.co.uk with the name, job title, email address & telephone number of both the registered and substitute delegate. Please also advise if a visa invitation letter is required and whether the substitute delegate has any special dietary or access requirements.
Visa Invitation Letters: In the event a visa application is declined, we will refund the delegate fee paid less an administration fee of £200 (or currency equivalent) if the following two requirements are met:-
We receive notification of the visa decline by email no later than 4 days prior to commencement of the Event; and
The email provides satisfactory evidence of the visa refusal (eg. copy of Embassy written refusal)
If the above requirements are not met, we will be unable to issue a refund. However we will send you the link to the Event presentations shortly after conclusion of the Event.
Insurance: It is delegates’ responsibility to take out appropriate insurance to cover travel and other activities related to the event. We accept no responsibility for travel, accommodation or other expenses incurred as a consequence of cancellation or postponement of the Event. We accept no liability for any other loss, including incidental or consequential loss, in excess of the amount paid for the booking.
Hotel Bookings: It is delegates’ responsibility to book accommodation as required at the Event venue and to pay for such accommodation in accordance with the venue’s terms and conditions. We will provide details of accommodation available at the time of booking.
Delegates’ Liabilities: You hereby accept liability for all your acts or omissions at the Event venue and undertake to indemnify us and keep us indemnified against all liability in respect thereof and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever, which may be taken or made against us or incurred or become payable by them arising there from or in respect thereof including any legal costs and expenses and any compensation costs and disbursements paid by us on the advice of Counsel to compromise or settle any such claims.
Alteration and Cancellation by us: It may be necessary to alter the venue and content of the Event, or the timing of the programme. If we cancel the Event for any reason, we will make a full refund of any booking fees paid. If we have to alter the date or location of the Event this booking will be transferred to the revised date and these Terms and Conditions shall apply to the transferred booking.
These terms and conditions are governed by English law and the courts of England and Wales will have exclusive jurisdiction over any dispute.

Reserved seating is only available for selected VIPs.

The dress code is business attire, business casual and national dress.

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12th Annual GPCA Forum

27 - 29 November 2017, Madinat Jumeirah, Dubai, UAE

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